5 Ways to Improve Office Productivity in 2018
FEB 08, 2018 21:13 PM
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5 Ways to Improve Office Productivity in 2018 

by Zemina Hasham, Director, Program Management, QuirkLogic
There are many tools out there, communication and collaboration tools that is, yet companies still have difficulty ideating with remote teams. An article published by elcom stressed the importance of collaboration in the workplace. And an article in workfront notes how many companies think they’re collaborating when, in fact, they may not be.  
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Most CEO’s will thus tell you that when their teams can’t collaborate effectively, innovation and productivity nosedives. It’s no secret that ideation often requires more than one person. Most innovation, in fact, involves teams of employees building on each other’s ideas, sharing their insights and imagination to challenge and edit each other, eventually arriving at much more effective solutions. 
Many team members may not even be in the same building, city or country. Unless they can join heads in a way that’s meaningful, immediate and efficient, innovation, creativity, and imagination are all stifled. Effective communication, where a nexus of ideas can be presented to teams far and near, forms the basis of productivity. 
Team members need a platform to communicate, to share data and concepts. Skillsets and experience must be brought to bear on problems quickly. Solutions that encourage spontaneity, brainstorming and the free and instant exchange of ideas must be embraced. Common techniques of information sharing — like presentation screens and conference calls must give way to methods that leverage and unite today’s advancing real-time information sharing technologies. Only then can we hope to remain productive in an increasingly competitive world. 
So how can today’s companies boost their productivity in 2018 and beyond? Here are 5 places to start:
  1. Retire the Whiteboard. Many companies and organizations remain at the mercy of antiquated writing surfaces like whiteboards to develop strategy, capture brainstorming ideas, and foster team collaboration. During meetings, whiteboards are often erased as presenters make room for new ideas, concepts, and charts. So valuable information that is not immediately retained is lost. After a meeting, participants are forced to capture whiteboard content that’s still available, on their personal mobile phone camera. Not the best solution since this information can be hard to read, virtually impossible to edit, and not always circulated to those who need it. And forget about security, your IP walks out the door on that mobile phone.
  2. Go Mobile, Big Screen, and Digital. Find a digital solution that looks and writes like paper, is portable, low-power and can run on battery. It should have a large surface (at least 40 inches diagonally) and allow tiling (concatenating boards to expand the presentation) for added flexibility. It should also be non-reflective and easy on the eyes, with a wide viewing angle?so multiple users can collaborate. It should be light and easily moved between meeting spaces. You should be able to set up this device with a snap-on wall mount, an easy clamp portable stand, or even a simple bracket—much like a paper flip-board. Its portability combined with the familiar look and feel of paper conducive to brainstorming should make it a truly productive working space. 
  3. Seek Out a Real-Time Ideation Solution. Eschew any solution that doesn’t permit concepts or ideas to be challenged, edited or improved on the spot by team members across physical boundaries (next office or city) or geographic time zones. This, after all, is the essence of brainstorming. Seek out a digital tool that’s Wi-Fi enabled, one you can easily and instantly upload to the “cloud” so remote attendees can participate in whiteboard sessions, or even allow multiple users to make changes in “real-time.” Big ideas and “client-winning” concepts are born in a tug of war of competing concepts. Uniting the talents of a distributed workforce is the key to success. 
  4. Improve Productivity by Managing Meeting Content. Your valuable insights, data, or ideas shouldn’t disappear just because you move on with your presentation to the next screen or page. Your ‘writing canvas’ is ideally endless, it expands or shrinks in an instant. Your new solution should have full digital capabilities from document storage to editing. It should be secure enough to allow content sharing across the world with full encryption and security. Any user, regardless of location, should feel confident enough to start a new document, pull up a previous session, update and make changes, and see real-time edits from any other team member.
  5. The Right Environment and Tools for Creativity. According to Dr. Henriette Klauser, writing – not typing - triggers the Reticular Activating System (RAS) which signals your brain to focus. Creative ideas flow when people write, and it’s also more natural when done with a technology that looks and feels like ink on real paper -- rather than tapping on the glass of an LCD device?
Calgary, Canada-based QuirkLogic was founded in 2013. The company’s flagship product, Quilla, is the world’s first digital writing device for real-time ideation. For your next ideation solution, watch this CES 2018 video and visit https://www.quirklogic.com/. Contact Ms. Hasham at zeminahasham@quirklogic.com.
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